Migrating to a new MIS or FMS provider can be complex. We will be on hand every step of the way to help make the process run as smoothly as possible for you.
Here are some documents and information to help you throughout the process. If you have any queries at any time do not hesitate to contact us at firstname.lastname@example.org
MIS Migration process
What happens when?
The MIS Migration process takes 8 weeks for primary schools and 16 weeks for secondary schools. There are some actions that will need to be carried out by schools at each step. To help you plan this all in, we have created migration timelines for Arbor and Bromcom for both primary and secondary schools.
- Bromcom Primary 8 week MIS migration timeline (coming soon)
- Bromcom Secondary 16 week MIS migration timeline (coming soon)
MIS and FMS Migration current process
Which wave am I on and what do I need to do?
If you have checked out MIS you will have been allocated to a ‘wave’ these waves are a group of schools who will migrate at the same time. To find out which ‘wave’ you are on, take a look at our detailed wave schedule. This will give you exact dates and outlines any actions required from your school.
Schools have also been allocated to migration waves for FMS, these will be added to the schedule as and when they are confirmed.
Data cleansing for MIS
As part of the migration process you will be asked to cleanse your data. Getting this right first time will mean avoiding any problems further down the line.
We have put a checklist together to help you with this process. Don’t be daunted, a lot of this you may have already completed, depending on how regularly you update your data. There are 11 steps to check off the list.
If you have any questions about this please get in touch with the team. email@example.com
Data cleansing resources (MIS)
There are some supporting documents here to help with your data cleanse. You will see we have also provided you with some SIMS Data Checking Report Templates to import to SIMS which will provide an opportunity to review and cleanse your data. By clicking on the link below, this will download a Zip file to your downloads folder. Open the Zip file. Then right click on the report template and save to your preferred location on your network. Once in SIMS, go to Reports, Import, locate the previously saved file, and select it, then click on Import. These reports will now be available to run via Reports, Run Reports in SIMS. Some will appear under the Student focus, other will appear under the Contact focus.
Book your MIS training
During migration you will need to complete some training in order to use the system effectively. These sessions will be free during your 8 week migration period, but will be chargeable after this.
Recommended MIS training
Unsure which training to take? We have put together a list of recommended training for each role within the school. Take a look at our recommendations, but please do book the training that you know is right for your team.
Training recordings (MIS)
We have recorded some of the earlier training sessions, to help those of you who are about to start training. Please take a look.
School Crib Sheets (MIS)
We also have some handy crib sheets, many schools have found these helpful. We will add more of these as we receive them.
3rd Party Apps
Before you migrate, you will need to inform your current 3rd party Apps of what is happening and when. There are numerous Apps linked to your MIS system. We have created a 5 step action list to make this process as smooth as possible.
Here are a few other items you might find useful for MIS migration.
How to enable 2FA for Microsoft
The best way to manage all your 2FA accounts is to use the Authy app. It enables you to have a single mobile app for all your 2FA accounts.
There are some instructions for this on the link below.
Example email from Arbor
If you are migrating to Arbor, they will send you a weekly email. Please look out for this, if you haven’t received it, check your junk folder.
(Example email below, so you know what to look for).
Logging in. Two-factor authentication
You can only use 1 device to authenticate your Arbor account. When logging in for the first time, you need to link between the authentication app and MIS.
Arbor have set out instructions for this below.